Automated emails for google form responses are diligently designed emails, sent to respondents of google form. This email is prepared or designed before the distribution of the google form. In this article, you will learn the step by step guide to create and send automated emails to google form responses. 

What are Google Forms? 

Google form is an online software that is free and offered by google. It is basically for reviews, questionnaires, surveys, etc. Google forms doesn’t just allow you to create quizzes, surveys, etc. it also allows you to edit and share the form with other people as well. Google form is not just used by business owners, teachers use it too to get information from students, to gauge students’ knowledge, etc. 

Google form was created in 2008 as a feature of google sheet. This was two years before the launching of google sheets. It allowed users to add a form to google sheets, but format it in another sheet and then view the form responses in another sheet. Later on, precisely in October 2014, Google form created opportunities for users that enabled them to add new features or customized features to their survey. In July 2017, Google form was updated and some features such as intelligent response validation, etc.  were added to it. 

Today, Google form has numerous features that makes it easy to use and suitable for whatever reasons why you created the form. Some of these features include; a menu search allowing you to search for any menu on the form. An icon that allows you to shuffle your questions, the option of sending shorter URLs of your form. 

Google form also has the ability to develop answer options while creating questions in your form. For example, if you typed ‘your full name’ as a question, google form will automatically change your option type to short answer, saving you the stress of doing so yourself. 

Google form also has a unique feature that allows you to upload images to your form while at the same time there are images provided for you to choose from. You can also change the font, background colour, etc of your form. 

There is also the add ons option. This option allows third parties to develop features such as notification email, form notifications, etc for your form. Google form has an amazing collaborating feature that links to google doc, google spreadsheet, etc. 

How to Create a Google Form 

To create a google form, you need to have a google account first. In other words, you have to sign in to google. Google form is distinct from other similar forms because of its number of numerous templates to choose from. These templates range from RSVP, course evaluation, event feedback, business survey, etc. What is more? Google form also allows users to create their own designs. 

Below are the steps to create a Google form. 

• To start, go to   https://docs.google.com/forms/, sign in or create an account in case you don’t have one.

• Two, a new form will be opened on your screen at this point. Add a “title to the top header” and you can decide to give it a “description” under it. 

• Three, click the “plus sign” on the screen in order to add up questions to your form. 
• Four, based on the question, you might have to provide answers format for each question. You can decide to make your questions compulsory by clicking on the required option. 
• Five, you can decide to change the font style and size, theme colour, background colour or even the header image by clicking on the “painting-palette” picture or icon on the toolbar at the top-right of your screen. 

• Six, to preview your form, click on the “three vertical dots” at the right hand side of your screen, after which you click on the  “eye icon” in the toolbar at the top of your screen, in order to make sure everything is as the way you want it to be. 
• Seven, in order to know when someone responds to your form, set up “email notifications”  by enabling the “responses icon” at the top of your screen. 
• Eight, click on the “send icon” to send your form to anyone you wish to send it to OR copy the link in order to post it on whatever platform or site you desire and your form is ready. 

How to Send Automated Emails to Google Form Responses 

Having created and uploaded your google form, there is a need to send automated emails to the respondents of your google form. Automated emails are sent in order to assure your respondents that you have received their response. These automated emails convey the same message irrespective of the answers filled in the form. 

Below are the steps by which you can send automated emails to Google form responses. 

• First, you create your google form, making sure it suits the purpose of your survey. Be careful not to ask too many questions while creating a google form as not many people will be patient enough to answer many questions. 
• Second, download form notifications (click on the hyperlink and it will lead you to where you can download it). 

• Third, Go back to your google form and click on the “three vertical dots” at the top of your screen, scroll down and click on the add ons icon. 

• Four, click on the form notifications icon. 

• Five, click on the “notify form responses”. 
• Six, click on the “Thank you email”. 
• Seven, you will be given two options. Click on the “automatic email icon”. 
• Eight, notifications email subject and notification email body will appear on your screen. Type whatever message you want to pass across to your respondents.

• Nine, click on “save configuration” and your automatic email response is set. Anybody who fills your form will get the email. 

Conclusion 

This article has explained everything you need to know in order for you to create a google form and also send automated emails to the respondents of your forms. Sending automated emails to your google form respondents has a lot of benefits. For a business owner, sending automated emails to customers after they have filled your survey questions helps them to trust you more and thus make them keep patronising you.